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Security & Privacy Best Practices

Security Best Practices

What happens if something goes wrong?

  1. We will work with you to remedy the situation.
  2. Contact Ross IT:
    1. RossITSupport@umich.edu
    2. 734.615.3000

Know your networks

The three suggested wireless networks to use while on campus:

  1. MWireless (Preferred)
  2. Eduroam (Secure and widely available)
  3. MGuest (Limited compared to #1 and #2)

You should only use networks you know are secure when you are off-campus. Look for secure networks, or be aware that the information you are sending may be viewed over an unsecured wifi network.Consider the use of our Virtual Private Network when traveling.

 

Keep your device secure

  1. Utilize online services for storage (Google Drive or MBox) rather than your desktop. This way your data is not lost, even if your device is.
  2. Make a habit of locking your screen when you step away from your device. Ctrl+Alt+Del (Windows) or Control-Shift-Power (Mac) when you’re away from your device.
  3. Keep applications updated and patched. Ross devices automatically receive critical updates to applications.

Please click on the links for more information on privacy, remaining secure online, and traveling securely.

 

Use Strong Passwords

  1. A strong password contains 9 or more characters, a mix of uppercase and lowercase letters, along with numbers and/or symbols. Select something that’s easy to remember, yet not easy for others to guess.
  2. Change your password yearly at a minimum. However, the more often the better. Ross IT suggests setting up a recurring calendar task to remind yourself to change your password.
  3. Do not share your password with anyone. No member of Ross IT will ever ask for your password.
  4. If you feel as though your password has been compromised or exposed, change it.

Password management relies on you. We do not recover passwords. Rather, we will reset your password in order for you to regain access. We do this to ensure that not even network administrators can view your password. 

Be aware of your virtual surroundings

  1. Turn on Two-Factor Authentication (2FA) for Weblogin. 2FA provides an extra layer of security stops criminals from using a stolen password to compromise your account. Beginning in mid-January, 2FA will be required for all UM faculty and staff.
  2. Check before logging into websites and opening email attachments. Know what you’re clicking:
    1. Check the address or URL on login screens before entering your password.
    2. Check shared document and email attachment links before clicking them.

Please consult Look Before You Log In for more information on maintaining security while online.

 

How am I protected?

We utilize Windows Defender, which includes antivirus, firewall, and performance apps designed to protect your PC. If you received your device from Ross IT, critical updates and security settings are set automatically. 

 

 

Privacy Best Practices

What happens if something goes wrong?

  1. We will work with you to remedy the situation.
  2. Contact Ross IT:
    1. RossITSupport@umich.edu
    2. 734.615.3000

Privacy Settings

  1. Maintaining your privacy while online remains an important aspect of good online security. There are many steps you can take to help in this endeavor. Here are just a few:​
  2. Choose your own privacy settings rather than accepting the defaults - most apps and websites collect some information about you when you utilize the apps or visit the site. Stay Safe Online provides links to the privacy and security settings of many popular sites.
  3. Add yourself to Do Not Call/Mail lists when possible
  4. If you aren’t comfortable sharing, don’t share it. Remain skeptical of stores that ask for personal information in exchange for rewards or prizes. Ask if that information is needed and how it would be used.

 

Find out what information is gathered about you

Know what information about you is gathered from the websites you visit. Check out the privacy policies of the companies with which you do business. Also, periodically review your credit reports to check for any inaccuracies to ensure you aren’t the victim of identity theft. 

 

Protect your Data

Beware of Phishing: Phishing is used by criminals who use malicious email and websites to try to trick you into revealing your password or other sensitive information or to infect your computer with malware 

Examples of Phishing

Tips on recognizing Phishing

Phishing is only one of several online threats. This page offers a vast amount of information and tips on keeping your data secure.