All of the Xerox printers located in the Ross School have the ability to scan. The process works like this: after you activate your free Box account, you locate an available Xerox printer and place your document on the scanning bed (either by opening the top and placing it face-down on the glass, or setting it face-up on the intake tray on the very top of the machine). You swipe your M-Card, and tap the "Scan to Box" option, and wait for the machine to complete the scan. Then, simply log out, go back to your computer, and when you open your Box account you'll see your scanned file waiting for you.
Note: At this time, the scanners aren't equipped to handle anything smaller than 8.5 x 11 (a typical sheet of paper). If you're scanning something smaller, such as a receipt, lay a blank sheet of paper down on top of it before scanning.
Do I have to have a Box account to scan?
Yes. It really is the easiest way.
If you haven't heard of "Box," it refers to the name of a service that provides users with a set amount of online storage space (commonly referred to as "the cloud"). You can access your "Box" of files by logging in through a web browser, using an App for your mobile device, or running a small program on your computer that places an actual folder on your desktop. The University of Michigan has an agreement in place with Box to provide all faculty, students and staff with 50GB of online storage space--that's huge!
You can sign up for your free University sponsored account by visiting the M+Box website.
What if you already have a Box account?
For this to work, you must have an account that is flagged as being sponsored by UM. This means that you must sign up through the M+Box website, using the link above. So, what if you signed up for a Box on your own, way before any of this was put in place, and happened to use your @umich email address to do so? You have a number of options, all of which are detailed here.
How to Configure Your Box Account to Use the Ross Scanners (one-time process)
The following instructions only have to be completed once.
BEFORE YOU FOLLOW THESE STEPS, PLEASE BE SURE YOU'VE ALREADY SIGNED UP FOR YOUR BOX ACCOUNT USING YOUR UMICH.EDU ADDRESS BY FOLLOWING THE LINK ABOVE. If you continue with these steps without first activating your account, you will encounter errors, some of which may take some time to resolve.
- Once you've signed up for your free Box account, proceed to step two.
- Click here. A window will open, and you may be asked to log in. You'll then be taken to a page asking you to "Register." This will link the Scan application to your Box account.
- After you click Register and receive a success message, close that window and proceed to step four.
- Log in to your Box account.
On the top of the screen, click on the "Tasks" icon (as shown below).
Click the + icon to add the Ross Scan to Box App to your Box account (as shown below).
Your Box account is now linked with the Ross scanners, and you can proceed to the next section. You should not have to repeat these steps again.
How to Scan to Box
- After you've gone through the one-time setup process as detailed above, you can walk up to any Xerox in the Ross building and swipe your MCard to log in.
- Tap the "Scan to Box" button, lay your document on the scanning bed, and follow the prompts to start the scan.
- Log-out of the printer. Your scan job should be waiting for you when you log in to your Box account.
Your scan job will be located in your Box account in a folder named "Ross Scan to Box."
Note that the printer will name the file automatically with a combination of your uniqname and a date/time stamp. This can't be changed at the printer, but you can always rename the file afterward.
How to Remove "Ross Scan to Box"
"Ross Scan to Box" is an application that bridges the gap between the scanner and your Box account. If you wish to revoke access so that "Ross Scan to Box" no longer has permissions to add items to your account, follow the steps below.
- Log in to your Box account.
On the top of the screen, click on the "Cloud" icon (circled below).
- Click on "My Applications" as shown underneath your name in the upper-right corner (seen above).
Click the "X" next to the "Ross Scan to Box" application to revoke its access (as indicated below).
- Lastly, you may also want to delete the Ross Scan to Box folder that contains your scans. This folder can be deleted like any other, but be sure to do it after you've revoked access for "Ross Scan to Box" as explained in steps 1 through 4. You will not be able to delete the Ross Scan to Box folder until after you've revoked access for the application.