All of the Xerox printers located in Ross have the ability to scan. There are two options: scanning to your email, or scanning to Box. The latter option is meant to leverage the University's relationship with Box (an online cloud storage service), and will deposit your files into your Box account for retrieval.
To use "Scan-to-Email", walk up to any of the Ross-FollowU printers and do the following:
- Lay your documents face up in the feeder tray, or place them face down on the scanning bed
- Swipe your MCard or enter your UMID to log in
- Tap the "E-mail" button on the touch panel
- Adjust scanning preferences, if desired
- Press Start
The scanned document will be emailed to you as an attachment with the subject line "Scan from a Xerox WorkCentre."
NOTE: Sometime in late August 2013, Box made a change to the way new accounts are configured which has resulted in the inability for new users to link the scanners to their Box accounts. In other words, if you are new to Ross or have never set up the Scan-to-Box feature before, scanning services at Ross are currently unavailable. We're working to quickly find an alternate solution and will update this page and send an announcement accordingly.
How, exactly, is "Scan-to-Box" supposed to work?
"Ross Scan-to-Box" is an application that bridges the gap between the scanner and your Box account. The process is supposed to work like this: after you activate your free Box account and register it with the Ross "Scan-to-Box" application, you locate an available Xerox printer and place your document on the scanning bed (either by opening the top and placing it face-down on the glass, or setting it face-up on the intake tray on the very top of the machine). You swipe your M-Card, and tap the "Scan to Box" option, and wait for the machine to complete the scan. Then, simply log out, go back to your computer, and when you open your Box account you'll see your scanned file waiting for you.
What is "Box"?
If you haven't heard of "Box," it refers to the name of a service that provides users with a set amount of online storage space (commonly referred to as "the cloud"). You can access your "Box" of files by logging in through a web browser, using an App for your mobile device, or running a small program on your computer that places an actual folder on your desktop. The University of Michigan has an agreement in place with Box to provide all faculty, students and staff with 50GB of online storage space--that's huge! You can sign up for your free University sponsored account by visiting the M+Box website.
Do I have to have a Box account to scan?
To use "Scan-to-Box," yes. The alternative is to use "Scan-to-Email," which just emails you the document as an attachment.
I've never scanned at Ross before. Can I register with Box and use the Ross scanners?
While you can still register your free Box account (it can be used for a lot more than scanning), the process that links your account to the Ross scanners has changed such that we are unable to link new accounts to the Scan-to-Box feature, and as of right now we don't have an estimate as to when this will be resolved.
I've already used the Ross Scan-to-Box feature. Am I still able to use the scanners?
Yes, the service interruption explained above only applies to new users. If you've already associated your Box account with the Scan-to-Box application, you should be able to scan as detailed below.
How to Scan to Box
- If you've previously gone through the Scan-to-Box registration process (which is separate from just claiming your Box account), you can walk up to any Xerox in the Ross building and swipe your MCard to log in.
- Tap the "Scan to Box" button, lay your document on the scanning bed, and follow the prompts to start the scan.
- Log-out of the printer. Your scan job should be waiting for you when you log in to your Box account.
Your scan job will be located in your Box account in a folder named "Ross Scan to Box."
Note that the printer will name the file automatically with a combination of your uniqname and a date/time stamp. This can't be changed at the printer, but you can always rename the file afterward.
How to Remove "Ross Scan to Box"
"Ross Scan to Box" is an application that bridges the gap between the scanner and your Box account. If you wish to revoke access so that "Ross Scan to Box" no longer has permissions to add items to your account, follow the steps below. Due to the issue explained above, this action cannot be undone.
- Log in to your Box account.
On the top of the screen, click on the "Cloud" icon (circled below).
- Click on "My Applications" as shown underneath your name in the upper-right corner (seen above).
Click the "X" next to the "Ross Scan to Box" application to revoke its access (as indicated below).
- Lastly, you may also want to delete the Ross Scan to Box folder that contains your scans. This folder can be deleted like any other, but be sure to do it after you've revoked access for "Ross Scan to Box" as explained in steps 1 through 4. You will not be able to delete the Ross Scan to Box folder until after you've revoked access for the application.